Axakon and Privacy Policy

Your integrity is important to us and regulated by EU Law (GDPR). We respect your personal integrity and it’s important for us to treat your personal information correctly. Personal information handled by Axakon is protected from unauthorised access and is only used for intended purposes. All usage of personal information in Axakon adheres to current personal data legislation.

What data do we collect?

We collect personal information about you in order to be able to recruit and provide our services in consulting.

What type of data?

We collect different types of data, depending on your relationship with Axakon:

Candidate data

• Candidate data are personal information, such as name, contact information, and CV, that we collect from you as a candidate when you apply for a job.
• Later on, in the recruitment process, we collect information such as social security number and address as well as the results from personal- and skill- evaluations.
• For candidates on the threshold of being attractive to the consulting market, we, together and in agreement with you, sometimes do a first draft of the consultant CV for internal valuation purposes.

Client and Partner Data

Client and partner data is personal information, such as name and contact information, that we collect about you as a client to fulfil our consulting services.

Data Usage

In order to process data, there must be support in current data protection regulations, a so-called legal basis. This means that for our processing of your data to be legal, it is required that it is either:

• to fulfil the contract with you or
• to fulfil a legal obligation for Axakon.

The processing of your data may also be done:

• after a balancing of interests or
• after you have given your consent to that particular processing.

At Axakon, we are dedicated to providing you with the best possible service. To make this happen, we need to collect and manage some of your personal information. We only use this information for specific reasons and in compliance with the law. Here are a few examples of how we use your information and why we need it:

Administration of you as a candidate

We use your name, phone number, email address, and any files you have provided, along with the results from personality and skill evaluations, to match your profile with opportunities at Axakon and in the consulting industry. This helps us to connect you with relevant job and career opportunities.

Legal basis: contract

Personal data about you as a client or partner

We process personal data about you as a client or partner, such as name, e-mail address, and phone number to follow up, confirm and invoice our consulting services.

Legal basis: contract

For how long do we save the data

We never save data longer than we need. If you choose to apply for employment with us, your data will be saved during the ongoing recruitment process and the required appeal period. The personal data that is saved after the process is completed is only a minimum such as: name, e-mail address, phone number, and requested service. The only exception is that your personal data will be saved longer if we are obliged to do so according to law, regulation, or authority decisions.

When and how we share personal data with others

We may disclose your data to:

Sub consultants

For you as a client, we can, with your consent, seek additional consultants than what Axakon has available via collaboration partners and freelancers.

Subcontractors who process data on our behalf

Information about your user profile and recruitment process is stored in one or more third-party systems. These third parties do not use and do not have access to your personal data for purposes other than the provision of cloud services and storage services.

Authorities

We are obliged, upon request according to law and authority decision, to release the data that follows from the decision.

Your Rights

You have the right to know what we do with your data, why it is processed, during which time period the processing takes place, who receives it, and what consequences the processing has. You will find contact details at the back of the document if you have questions about or wish to exercise your rights as described below.

Right of access

You can request a register extract where you clearly state which information you want to access. We shall respond to your requests without undue delay and within one month. If for any reason we cannot fulfil your wishes, a justification must be provided.

Right to correction

We have a responsibility to ensure that the data we process is correct. You have the right to have incorrect personal data corrected without undue delay, as well as to supplement incomplete personal data.

Right to deletion

You have the right to have the following data deleted without undue delay if any of the following conditions apply:

• If the data is no longer needed for the purposes for which it was collected or processed.
• If the processing is based solely on your consent and you revoke this.
• If the processing takes place for direct marketing and you object to the data being processed.
• If you object to data processing that takes place after a balancing of interests and there are no legitimate reasons that outweigh your interest.
• If the data has not been processed according to the regulation.
• If deletion is required to comply with a legal obligation. If the data is deleted, we will notify those to whom we have disclosed data about you, that this deletion has taken place. However, this does not apply if it should prove impossible or involve an overly burdensome effort. We will also, at your request, inform you to whom the information has been disclosed.

Right to objection

You have the right to object to the processing of your data by us. You must then specify which processing you object to. If we believe that such processing should still take place, we must show that there are interests that weigh more heavily. If the data is processed for direct marketing, you always have the right to object to the processing at any time.

Right to limitation

You have the right to request a temporary restriction on the processing of your data. Processing may be limited in the following situations:

• When you believe that your data is not correct and you have therefore requested a correction from us. You can then request that the processing of your data be restricted during the time that the investigation is ongoing with us.
• When the data processing is illegal but you object to the deletion of your data and instead request that the use of this data be restricted.
• When you need your data to establish, assert or defend legal claims, even if we no longer need your data for the purposes of our processing.
• When you have objected to the processing of your data, we may continue to process your data during the time that the control is in progress.
• If the processing of your data is temporarily restricted, we will notify those to whom we have disclosed it, that this temporary restriction has taken place.

Right to data portability

You have the right to obtain and use elsewhere such data that you yourself have provided to us in order to use them elsewhere. This applies in cases where you have given your consent to the data processing or if the processing is necessary for us to be able to provide services to you according to the agreement you have entered into with us. However, you do not have the right to move your data if we process them due to a balance of interests or obligations according to the law.

Notification of violation

If you believe that your data is being processed in violation of current regulations, you should notify us as soon as possible. You can also submit a complaint to the Data Protection Authority (Integritetsskyddsmyndigheten).

Cookies and Personally Identifiable Information (PII)

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Contact Information

info@axakon.

byBrick Axakon AB, Linnégatan 87A, 115 23 Stockholm